• Take up financial and/or personnel references.
• We do not accept responsibility for the credit worthiness of prospective tenants and Landlords must satisfy themselves as to the tenant’s suitability.
• Advise the Landlord on and prepare an appropriate Tenancy agreement.
• We will serve any applicable notices on the tenant and if required can submit documents to the solicitor, bank or building society should the mortgager’s consent be required.
• Landlords must satisfy themselves as to the suitability of the Tenancy Agreement to their particular circumstances and should take advice.
• It is not policy to arrange for Tenancy Agreements to be stamped for stamped duty purposes to the delays involved.
• When all dilapidation’s have been agreed between the Landlord and the tenant at the end of the tenancy, the approved disbursements will then be made out of the deposit.
• We will not release any deposit monies to the tenant unless we have written confirmation that there is no outstanding figure.
• Arrange and supervise the collection of rent and will account to the Landlord on a four weekly / monthly basis clear by our bankers.
• Whether we are acting as Managing Agents or not we are under no liability to the Landlord or their agent in the event of being unable to recover rent from a tenant.
• Arrange for the transfer of electricity, gas, water and council tax accounts into the name of the tenant where possible
• The company, at the Landlord’s request at no charge, will carry out inventories.
• We do not accept liability for errors or omissions. Liaise with the Landlord’s professional advisors but we will not instruct a solicitor or other professional advisors directly.
  
  HOLIDAY / SHORT TERM LETTINGS
  
  
• For Short Term Lettings of fewer than thirteen weeks, no references or inventory will be taken and the deposit will be commensurate with the period of letting.
• The tenant is responsible for the payment of all services.
  
  FEES FOR LETTING
  
  
• A Fee of 10% of the gross rent due for the full period of the tenancy or extensions or renewal thereof, ignoring any option to terminate by either party plus the first months rent payable in full as soon as the Tenancy Agreement is signed.
• A fee of 10% is payable for an extension whether or not the renewal is arranged by us, and payable in full on the date of extension.
• A fee of 10% us payable on subsequent lettings with any associate party of the original tenant.
• For Short Term Lettings a fee of 15% of the total gross rental due for the entire period of the tenancy of extension not exceeding 13 weeks.
• For non - Management Lettings a fee of one months rent is charged.
  
  MANAGEMENT
  
  
• Management is available in lettings of fourteen weeks or more if we are collecting the rent and are holding funds on the Landlords behalf, these services cease when the tenancy terminates.
• We are not responsible for dealing with matters that arise before or after the period of management.
• Instruct the utility authorities to provide final accounts and advise them of the new occupant.
• Carry out repairs at our discretion and /or instruct at the Landlords expense a surveyor to inspect and submit a report to supervise works for which will charge additional 10%, of any major works.
• In the event of an emergency we reserve the right to proceed with repairs at our total discretion, advising the Landlord at the soonest opportunity.
• From funds that are held on behalf of the Landlord we will pay premiums for insurance, service charges, and ground rent subject to the demand being sent to us and the Landlords authority has been received in writing .
• Periodic inspections of the property during the tenancy subject to the property being a reasonable distance from our office.
  
  All the above services are optional and no reductions in our fees will be made if any of these services are not required. Our appointment as Managing Agents is for the period of the Tenancy or extensions thereof. A minimum contingency fund of £250 will be required in order to effect a management service held on your account subject to status. We are not responsible for pursuing on the Landlords behalf any insurance claim arising during the tenancy, nor are we responsible for any misrepresentation by the Tenant.
  
  FEES FOR MANAGEMENT
  
  
• If the original letting was arranged by Regent Estates an additional fee of 10% of the gross rental due for the entire fee will be payable. Management of properties not originally let by Regent Estates is available at a fee of 10%, of the gross rental of the remainder of the term.
  
  REFURBISHMENT
  
  
• We are able to arrange and supervise decorative works, carpet, curtains and furniture installation at competitive rates, there will be a minimum charge of 10% of the total cost for this service.
  
  ADDITIONAL CHARGES
  
  
• The cost of any overseas telephone calls or faxes made on behalf of the Landlord or bank charges incurred by us, such as depositing foreign cheques and or drafts, shall be recoverable from the Landlord.
• There will be a fee of £35.00 in the case of a contract renewal.
  
  SALES
  
  
• Should a sale be agreed with the tenant or any person or corporation associated with the tenant, whether before or after entering into a tenancy agreement, we will be entitled to a commission on completion of the sale which will be calculated at 1.5% of the purchase price to include any figure or fixture and fittings.
• If the property should get repossessed or sold to a third party with the benefit of a tenant introduced by us, then the Landlord shall indemnify us against any fees on the original letting or in respect of any fees which may rise of any extension or renewal thereof.
• We reserve the right to charge interest at 4% above the National Westminster Bank based on fees which are overdue more than 14 days.
  
  LANDLORDS RESPONSIBILITIES
  
  
• The Landlord should ensure that all rental, hire purchase instalments are paid for the whole term of the tenancy.
• The Landlord warrants that all necessary consents have been obtained prior to the letting of the property, from the Head Lessor, Mortgager etc., and hereby indemnifies Regent Estates accordingly .
• Regent Estates will not be held responsible for any misrepresentation by the landlord in respect of repossessions, etc.
• The Landlord must arrange for payment of ground rent, service charges, mortgage payments and insurance premiums and make certain that the property and contents are adequately insured and that the policy covers furnished lettings as many household policies do not do so.
• The Landlord must check that the premises are insured against any damage suffered during any period when the property is vacant and advise the insurance company if the property is unoccupied for more then 28 days.
• We cannot undertake to carry out regular inspections of the property nor accept responsibility or liability for damage to the property from burst pipes, tanks or any damage arising from adverse weather conditions or any other weather during a letting or any vacant period.
• The Landlord must provide us with details of any other Managing Agents in case of emergency , and notify them of our interest.
• The Landlord agrees that in his/her absence to provide us with the name, address and telephone number of his/her approved signatory with a copy of a power of Attorney Agreement.
• The Landlord must pay for the gas, telephone and electricity accounts up to date of his/her vacation of the property.
• The Landlord should arrange for the Post Office to redirect his/her mail.
• The Landlord should hand over the property in a clean and tidy condition including windows.
• The Landlord should ensure that all furniture and furnishings in the property comply in all respects with the requirements of the Fire and Furnishings (fire safety) Regulations 1993, or any amendments thereof similar, or other regulations which may replace such regulations and to indemnify Regent Estates against all claims, costs, expenses, damages or fines that Regent Estates may incur arising any breach thereof including any legal or other costs and expenses incurred in defending any claims, proceedings or prosecutions that may be brought.
• The Landlord is responsible for council tax when the property is empty .
• The Landlord should ensure that all appliances including central heating are checked and are serviced before the tenant occupies the property and it is advisable that when ever possible, maintenance contracts are taken out.
• Operating manuals and guarantee cards should be available. Where a property has natural gas service, Regent Estates is required by law to have a current Gas Safety Certificate on file provided to us by the Landlord. Regent Estates can arrange for a CORGI Registered Plumber to carry out a service and provide a Gas Safety Certificate for f45.00.
• The Landlord warrants and undertakes that he/she is the owner of the freehold/leasehold interest in the property and in the case of joint ownership the signatures of the Agreement compromise all beneficial owners.
• The Landlord accepts all liabilities howsoever arising under the Defective Premiums Act 1972 in relation to the property of any part thereof.
• The Landlord agrees to accept receipt of any notice served by the tenant in accordance with section 48 of the Landlord and Tenant Act 1987 and agrees to provide his/her address in the UK for this purpose. If the Landlord is non-resident in the UK or the Landlord Company is registered outside the UK, we are obliged to retain income tax at the Standard Rate in accordance with the Taxes and Management Act 1970. In most cases the tax liability may be considerably less than the amount we have retained and we advised Landlords to employ a tax representative in the form of a bona fide UK clearing bank or firm of Chartered Accounts to deal with all taxation affairs and agree the assessment annually .Once this is settled with the Inspectors of Taxes we will be able to account to the Landlord for any balances we have deducted for that tax year. At the start of a tenancy, the tenants should be given at least two full sets of keys and the managing agent a further set. Where appropriate at the commencement of the tenancy , the garden( s) relating to the property should be left tidy and in good condition. Furthermore if the tenant is required to maintain the garden(s) the appropriate equipment should be provided.
• Payments to Landlords is on a four week in arrears basis not on a calendar month basis.

Subject to change